Privacy Policy

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Last Updated: January 19, 2026 Website: www.thebcfevents.com

1. Introduction: Welcome to TheBCFEvents (also known as Backpackers and City Freaks). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains what information we collect, how we use it, and your rights in relation to the services we provide, including our weekend trips, treks, sports events, and customized travel packages.

By using our website or registering for our events, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect: We collect information that is necessary to organize safe and enjoyable travel experiences. This includes:

• Personal Identification Information: Name, email address, phone number, age, and gender.
• Trip-Specific Details: Emergency contact information, dietary preferences, and any medical conditions relevant to physical activities (e.g., for trekking or high-altitude trips).
• Payment Information: Billing address and payment transaction details. Note: We do not store your credit/debit card numbers on our servers. Payments are processed through secure third-party payment gateways.
• Visual Media: Photos and videos taken during our events, which may be used for our gallery, social media (Instagram/Facebook), and promotional materials.
• Technical Data: IP address, browser type, and operating system when you visit our website, collected via cookies to improve site performance.

3. How We Use Your Information: We use your data for the following purposes:

• Event Coordination: To book transportation, accommodation, and permits for treks/trips.
• Communication: To send booking confirmations, itineraries, and updates.
• WhatsApp Groups: We frequently use WhatsApp groups to coordinate specific trips and share instant updates. By booking a trip, you consent to being added to the respective event's WhatsApp group.
• Safety: To ensure we can contact your emergency contact in the unlikely event of an accident or health issue during a trip.
• Marketing: To inform you about upcoming weekend trips, long-weekend specials, and community events (you can opt out at any time).

4. Photography and Media As a community-driven travel group, capturing memories is part of the experience. We reserve the right to use photographs and videos taken during trips for promotional purposes on our website and social media channels. If you prefer not to be photographed, please inform the trip organizer/facilitator at the start of the event.

5. Disclosure of Information We do not sell your personal data. We may share your information only with:

• Service Providers: Third-party vendors such as hotels, homestays, transport operators, and trekking guides who assist in delivering the trip services.
• Legal Requirements: If required by law or to protect the safety, rights, or property of BCF, our participants, or others.

6. Data Security We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, or destruction. However, please note that no method of transmission over the internet is 100% secure.

7. Third-Party Links Our website may contain links to other sites (e.g., Meetup, Instagram, payment gateways). We are not responsible for the privacy practices or content of these external sites.

8. Your Rights You have the right to:

• Access the personal data we hold about you.
• Request correction of inaccurate data.
• Request deletion of your data (subject to legal retention requirements for transaction records).
• Opt-out of marketing communications.

9. Contact Us If you have any questions about this Privacy Policy, please contact us at:

TheBCFEvents (Backpackers and City Freaks) Address: Near 8th Battalion, Kondapur, Hanuman Nagar, Prashanth Nagar Colony, Hyderabad, Telangana 500084 Phone: +91 88861 23408 Email:  rk@thebcfevents.com